Every crew application read and sorted before your team opens the inbox.
Applications arrive by email. We extract each seafarer's details, drop spam and duplicates, and leave your recruiters a profile they can search.
One non-compliant seafarer can hold your vessel for 72 hours. Your crewing team checks this manually.
When STCW dates are present in the application, the platform flags expired and expiring endorsements automatically — before your team opens the file.
Three steps. Then your recruiter just searches.
No migration project, no parallel system, no new inbox for anyone to learn.
We start processing immediately.
Every application is parsed, deduplicated and made searchable automatically.
They open the system and find the right seafarer in under a minute.
That 85% never reaches a person — your crewing team only opens what is left.
The system, as the crewing team sees it.
Screens from a live maritime environment. The seafarer details shown are synthetic demonstration data.
Recruitment
From the vacancy to the shortlist.
Profiles
Applications in, structured profiles out.
Verification
Credentials checked at the source.
Every check logged. Every record versioned. Every audit trail ready.
The EU AI Act classifies recruitment AI as high-risk. We designed the platform with those obligations in mind from day one.
Every parsing decision and every flag raised is logged with timestamp and model version. Nothing is overwritten.
Reconstruct exactly what the system knew, and when, at the moment of any hiring decision.
The system reads, checks and scores — it does not decide. No seafarer is set aside or put forward without a person doing it.
Certificates are checked against the issuing flag‑state and provider registers — COC, COP, OPITO and others. What the register said is recorded, including when it could not confirm.
See it live on your own use case.
Thirty minutes, your real scenario, no slides.
Request received
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We will reach out by email to arrange a time.
Swiss engineering
Priced for how the technology actually runs.
Two independent modules — email and profile processing, and interview automation. Buy either on its own, or both together at a lower combined rate. Nothing is billed per seat.
Every tier is a monthly floor with a usage allowance included. You're only metered for what you go over.
Email processing and profile management
Connect your mailbox. Applications are parsed, deduplicated and turned into searchable candidate profiles automatically.
€250/ month
€750 one-time setup
- Mailboxes
- 1
- Recruiter seats
- 3
- Inbound emails / month
- 3,000
- CVs processed / month
- 1,000
€500/ month
€1,500 one-time setup
- Mailboxes
- 2
- Recruiter seats
- 10
- Inbound emails / month
- 8,000
- CVs processed / month
- 4,500
€1,200/ month
€2,500 one-time setup
- Mailboxes
- 5
- Recruiter seats
- 25
- Inbound emails / month
- 20,000
- CVs processed / month
- 12,000
€2,500/ month
Custom setup, on quote
- Mailboxes
- 10
- Recruiter seats
- 50
- Inbound emails / month
- 40,000
- CVs processed / month
- 25,000
Usage beyond your included allowance
Metered automatically — no approval step, no overage surprise mid-month.
| Rate | Starter | Standard | Multi-office | Fleet / Enterprise |
|---|---|---|---|---|
| Extra mailbox / month | €75 | €75 | €60 | €50 |
| Extra recruiter seat / month | €15 | €15 | €12 | €10 |
| Extra inbound email | €0.10 | €0.10 | €0.08 | €0.06 |
| Extra CV processed | €0.30 | €0.30 | €0.25 | €0.20 |
| OCR for image-based CVs | €0.15 | €0.15 | €0.12 | €0.10 |
| Maritime document validation (STCW) | €299 | €299 | €299 | €299 |
Interview Assistant
Priced per interview conducted, banded by your monthly volume.
Once you cross a threshold, the lower rate applies to the whole month.
- Predefined questions
- €7.99 / interview
- Adaptive 4-Whys
- €12.99 / interview
- Video / avatar uplift
- +€38 / interview
- Interviews included in floor
- 10
- Interview themes included
- 5
Monthly floor€50
- Predefined questions
- €4.49 / interview
- Adaptive 4-Whys
- €12.99 / interview
- Video / avatar uplift
- +€36 / interview
- Interviews included in floor
- 30
- Interview themes included
- 5
Monthly floor€250
- Predefined questions
- €3.99 / interview
- Adaptive 4-Whys
- €10.99 / interview
- Video / avatar uplift
- +€35 / interview
- Interviews included in floor
- 100
- Interview themes included
- 5
Monthly floor€400
Standalone setup: €500 — waived when Interview Assistant is bought alongside Profile Intake.
Both modules, one contract
Most agencies that run interviews with us already have Profile Intake in place. Buying both together drops the combined floor by 20% and waives the second setup fee.
How the bundle works
Take the monthly floor of your Profile Intake tier and the monthly floor of your Interview Assistant band, add them together, then apply the bundle discount.
- Combined monthly floor = Profile Intake floor + Interview Assistant floor
- 20% discount applied to the combined floor
- One-time setup — Profile Intake tier setup only; Interview Assistant setup is waived
- Usage overage on each module is metered exactly as it is standalone
Example — Agency standard + Interview Assistant (Getting started)
- Profile Intake floor
- €500
- Interview Assistant floor
- €50
- Combined, before discount
- €550
- Bundle discount (20%)
- −€110
Monthly floor€440
Prices exclude VAT. The rate depends on your country.
See it in your own inbox.
Thirty minutes, your real applications, no slides.
What does maritime.sqube.ch offer?
Maritime crewing automation that reads and sorts every crew application before your team opens the inbox. Applications arrive by email, and the platform extracts each seafarer's details, drops spam and duplicates, and leaves your recruiters a searchable profile — instead of a stack of raw emails to sort through manually.
How much crew application volume can the system handle?
The platform is built to scale with your crewing operation. One live crewing operation already processes over 10,000 emails automatically every month, and the system has handled over 20,000 unique seafarer profiles since launch. See Live in production above.
How does the system process incoming crew applications?
It's a three-step process: you connect your mailbox and processing starts immediately, every application is parsed, deduplicated and made searchable automatically, and then your recruiter simply searches the system to find the right seafarer in under a minute.
How does the system read scanned or photographed documents?
Passports, certificates and CVs arrive as scans, photos and PDFs as well as email text. The platform reads these documents and extracts their contents into the seafarer's profile, so the data is searchable.
How are certificates and licenses checked?
The platform extracts credential details from each application, such as flag-state licenses and STCW certificates, and places them in the seafarer's profile.
Does the system work with applications in languages other than English?
Yes.
How are spam and duplicates filtered out automatically?
In a live crewing operation, typically around 85% of incoming applications are filtered out automatically as spam or duplicate submissions. The exact share varies with each inbox, but that volume never reaches a person, so your team only reviews what's left. See Live in production above.
Do I need to migrate my existing recruiting workflow or inbox?
No — there’s no migration project, no parallel system, and no new inbox for anyone to learn. You keep using email as you already do.
Does the AI decide who gets hired?
No. The system reads, checks and scores, but it does not decide. No seafarer is set aside or put forward without a person doing it. That judgement stays with your recruiters.
Can recruiters still review every application manually if they want to?
Yes. The system extracts and organizes data but doesn't remove anything from view; recruiters retain full access and final say over every profile.
How does the platform address the EU AI Act's rules for recruitment AI?
Yes. The EU AI Act classifies recruitment AI as high-risk, and the platform was designed with those obligations in mind from day one.
How does pricing work?
Two independent modules — Profile Intake and Interview Assistant. Buy either on its own, or both together at a lower combined rate. Every tier is a monthly floor with a usage allowance included, and nothing is billed per seat. The full price list is in the section above: What it costs.
What support do I get after going live?
You work directly with the engineers who built the platform, not a generic helpdesk. If something needs attention, you contact them by email and they reply within 1–3 working days. During a demo, our team represents all necessary information to stay in touch.
Who do I contact to arrange a demo?
You can request a live 30-minute demo run by the engineers who built the platform, using your own real scenario — no slides. They reply within 1–3 working days.