S‑Qube Technologies
Maritime crewing automation

Every crew application read and sorted before your team opens the inbox.

Applications arrive by email. We extract each seafarer's details, drop spam and duplicates, and leave your recruiters a profile they can search.

Request a live demo See how it works
Live in production Maritime crewing companies in the Baltics, running without recruiter involvement.
01The problem

One non-compliant seafarer can hold your vessel for 72 hours. Your crewing team checks this manually.

When STCW dates are present in the application, the platform flags expired and expiring endorsements automatically — before your team opens the file.

72h
Average Port State Control detention when crew documentation fails
€500K
Maximum cost of a Port State Control detention per incident
100%
Profiles extracted and made searchable before your team sees them
02How it works

Three steps. Then your recruiter just searches.

No migration project, no parallel system, no new inbox for anyone to learn.

1
Connect your mailbox

We start processing immediately.

2
We do the work

Every application is parsed, deduplicated and made searchable automatically.

3
Your recruiter searches

They open the system and find the right seafarer in under a minute.

03Live in production
Maritime crewing companies in the Baltics From one live crewing operation
10,000+
emails processed automatically every month
85%
of them rejected as spam or duplicate submissions
20,000+
unique seafarer profiles processed since we started

That 85% never reaches a person — your crewing team only opens what is left.

04Proof

The system, as the crewing team sees it.

Screens from a live maritime environment. The seafarer details shown are synthetic demonstration data.

Recruitment

From the vacancy to the shortlist.

01/07 · clients the companies you crew for
Crewing dashboard listing the companies the agency recruits for List of open crewing vacancies with the vessel and rank each one is for Candidate list for a vacancy, showing status and availability Matching candidates for a vacancy, grouped by whether they have served the rank, with availability dates Interview setup screen defining the competency domains an interview will cover Interview in progress, showing the structured questions being put to the seafarer Interview result showing competency domains covered and where the answers were strong or thin

Profiles

Applications in, structured profiles out.

01/04 · email operations what arrived, what was processed, what was dropped
Dashboard showing emails processed, candidates created, rejected applications and errors for the day Processing pipeline listing individual applications with the reason each was processed or dropped Seafarer profile search with filters for position, nationality and vessel type Seafarer profile showing sea service history and the certificate dates read from the application

Verification

Credentials checked at the source.

01/01 · verification queue every credential check, and what the register said
Verification queue listing credential checks against issuing registers with the outcome of each
05Compliance

Every check logged. Every record versioned. Every audit trail ready.

The EU AI Act classifies recruitment AI as high-risk. We designed the platform with those obligations in mind from day one.

Immutable audit log

Every parsing decision and every flag raised is logged with timestamp and model version. Nothing is overwritten.

Data versioning

Reconstruct exactly what the system knew, and when, at the moment of any hiring decision.

Human‑in‑the‑loop by design

The system reads, checks and scores — it does not decide. No seafarer is set aside or put forward without a person doing it.

Checked at the register

Certificates are checked against the issuing flag‑state and provider registers — COC, COP, OPITO and others. What the register said is recorded, including when it could not confirm.

06The next step

See it live on your own use case.

Thirty minutes, your real scenario, no slides.

FormatLive environment, your data shape
Duration30 minutes
Run byThe engineers who built it

Tell us about your operation

The more specific you are, the more useful the session.

GDPR‑ready · Swiss data protection · EU AI Act ready

We reply within one working day.